SAP QM Guide: Automated Quality Notification Mails to Vendor / Supplier

This PDF document outlines the process flow for sending quality notification messages to vendors/suppliers regarding defects or issues found during quality inspection. The main sections covered are:

  • Process Flow: Details the typical process steps when defects are found during inspection – creating notifications, assigning tasks, sending emails via workflow.
  • Configuration Steps: Explains the SAP configuration required, including setting up notification types, configuring action box to enable sending emails, and authorization.
  • Sending Mail Process: Provides screenshots showing how users can select recipients, write a message, attach files and send the email alert to vendors/suppliers directly from the quality notification.

In summary, the document covers the end-to-end process and SAP configuration required to enable automatically sending email alerts to vendors/suppliers from quality notifications when defects or issues are found.

Read more

SAP S/4HANA QM: Quality Notification Processing User Manual

This PDF document provides an overview of the quality notification processing in SAP, with a focus on the following key steps:

  • Creating a quality notification
  • Recording defects
  • Assigning and completing tasks,
  • Carrying out QM activities,
  • Adding notification data,
  • Completing the notification, and understanding notification processing considerations.

The document walks through the menu paths and transaction codes for creating notifications, outlines the screens and fields for entering defect, task, and activity data, and provides guidance on processing notifications from creation to completion. Key sections cover defect recording, task management, performing QM activities, adding header and item data, closing notifications, and considerations for notification processing such as releasing, adding new items/tasks, and task completion.

Read more

SAP QM: End Users Guide to Daily Tasks

This document is a training manual for Quality Management (QM) in SAP ERP for end users. It provides instructions on various tasks related to quality management, including raw material inspection, in-process inspection, final inspection, and creating quality notifications. Here’s a summary of the key points from the document:

  1. Raw Material Inspection: The document provides a step-by-step guide on how to inspect raw materials using transaction code QA32. It includes instructions on how to enter inspection results and make a usage decision to move the material from inspection stock to the appropriate stock.
  2. In-Process Inspection: This section explains how to conduct an in-process inspection using the same transaction code (QA32), but with a different inspection lot origin.
  3. Final Inspection: The final inspection process is also explained using QA32, with a different inspection lot origin.
  4. Quality Notifications: The document outlines different types of quality notifications and when to use them. It also provides instructions on how to create manual quality notifications for defective parts using transaction code QM01.
  5. Calibration (Internal and External): The document provides instructions on how to perform internal and external calibration of instruments using transaction codes QA32 and IW28, respectively.
  6. Quality Info Record: This section explains how to create a quality info record using transaction code QI01. This record is used to manage the relationship between a vendor and a material.
  7. Master Data – Quality Plan: The document provides instructions on how to create and change a quality plan for raw materials, finished materials, and in-process materials using transaction codes QP01 and QP02.
  8. Activating Inspection Type: The document ends with instructions on how to activate an inspection type using transaction code QM08.

The document also includes various reports related to quality management, such as the QM Notification Report, QM Inspection Request, and Notification Task Status Report. It also explains how to handle customer return part inspection, create an inspection request, and manage an inspection lot status.

Read more

SAP QM Master Data Training Material (141 Pages PDF)

This training material covers various topics related to QM in SAP, such as creating and changing QM master data, managing Quality Info Records (QIRs), and generating QM reports. Each topic is explained with detailed steps and screenshots as mentioned below;

  1. Quality Management Overview: This section provides an overview of the key features of QM, including integration with inspection systems, non-conformance systems, PLM systems, and direct-ship scenarios.
  2. Manage QM Master Data: This section explains how to extend the quality view of the material master, create and change inspection methods, inspection plans, work centers, and Quality Information Records (QIRs).
  3. Manage Quality Info Records (QIRs): This section covers how to create and change Quality Info Records for a specific material-vendor-plant combination.
  4. QM Reports: This part provides instructions on how to generate various QM reports.

Read more

Quality Management (QM) Configuration Guide in SAP S/4HANA

This pdf document is a sample configuration guide for Quality Management (QM) module in SAP S/4HANA, specialized for automotive industry. Each section in the document provides detailed steps on how to perform the configurations in the SAP system, including the IMG Menu Path/Transaction Code, Description and Configuration Values, and Recommendations. Here’s a summary of the key points:

  1. Introduction: The document aims to provide configuration details for the SAP QM module and is intended for application system administrators. It covers the scope of implementation, the proposed organization structure, and the configuration details.
  2. Maintain Setting at Plant Level: This setup allows you to change and supplement several central controlling functions at the plant level. These functions relate to the planning and implementation of quality inspections.
  3. Define Catalog Types: Catalogs are used in Warranty Processing when you enter items for a version. They can be used as a list of defect codes, labor values, or external services.
  4. Define Sample Type: The sampling type defines the basic conditions for determining the sample size for each inspection characteristic.
  5. Rule for Sample Determination: The sample determination rule is stored in the sampling procedure itself and not in the sampling type.
  6. Define Valuation Mode: The valuation mode, together with the sampling type, defines which parameters the system uses to determine a sample size.
  7. Modify Valuation Rule: This step is to modify the valuation rule.
  8. Assign Task List Types to Material Types: This step is to assign task list types to material types.
  9. Define Task List Usage: This step is to define task list usage.
  10. Define Task List Status: This step is to define a task list status.
  11. Inspection Type: When an inspection lot is created, the system uses the inspection lot origin to determine how the inspection lot will be processed.
  12. Assign Inspection Type to Lot Origin: This step is to maintain the inspection lot origin and assign the inspection type.
  13. Deactivate Inspection For A Goods Movement: This step is to deactivate inspection for a goods movement.
  14. Define Inspection In Plant Maintenance: This step is to define inspection in plant maintenance.
  15. Define Recording Configuration: This step is to define the recording configuration.
  16. Define Filter For Inspection Characteristics: This step is to define the Bill of Materials (BOM) and routing selection.
  17. Define Control Key In Operation: This step is to define the control key in operation.

Read more

SAP QM BBP Template as Reference

This document outlines the organization structure and key data structures for quality management. These structures are necessary to enable various business processes defined under process definition documents. The document will serve as a reference for system settings and configuration in the realization stage.

The following are some of the quality management requirements:

  • Quality check offer for incoming lot required automatically against the GRN.
  • Inventory control for defective lot.
  • Batch tracing from incoming to consumption required.
  • System control for supplier certificate input (received or not received).

Read more

SAP QM BBP: Quality Inspection After Goods Receipt – Sample Document

In this SAP QM BBP document (specialized for Oil Manufacturer company), the scenario deals with quality inspection activities after goods receipt of process order. After completion of the Finished / Semi finished materials production, the materials are subjected to final inspection before they are transferred to the inventory stores. The quality person will do 100 % checking according to the SOP (standard operating procedure) and inspect the sample 100 % checking according to the specifications defined. Based on the inspection results the software will decide whether to accept or reject the batch/fabric. If the QA person accepts, then the produced batch/fabric will be ready to dispatch.
Following activities are covered in this Business Process Procedure document:

  • Lot generate at the time of GRN against process order
  • Result Recording
  • Usage Decision after inspection
  • Stock transfer

Read more

SAP QM BBP: Quality Inspection During Procurement – Sample Document

In this SAP QM BBP document (specialized for Oil Manufacturer company), the scenario deals with quality inspection activities during the procurement process. On goods receipt, an inspection lot is generated according to the defined material specification. A usage decision is then made as to whether to accept or reject the material, based on the inspection result.
Following activities are covered in this Business Process Procedure document:

  • Goods Receipt based on Purchase Order
  • Result Recording
  • Usage Decision after inspection
  • Stock Transfer

Read more

SAP QM Manual: QA01 Creation of Inspection Lot Manually

This step-by-step manual describes the process for creating an inspection lot manually. An inspection lot documents the request for an inspection and records and stores the results of the inspection. Individual inspection results can only be accessed through the inspection lot. When the inspection lot is created an inspection plan is attached which includes inspection characteristics to be inspected. A usage decision completes the inspection and is stored with the inspection lot.

Menu Path
Logistics → Quality management → Quality Inspection → Inspection lot → Processing → Create

Read more