SAP MM BBP: Purchase Process for Assets with Flow Diagram

This post captures a sample to-be Asset Purchase processes in SAP MM Purchasing module to give an idea to MM consultants for their Business Blueprint (BBP) documentations.

SAP MM Purchasing Process Flowchart: Asset Purchase
SAP MM Purchasing Process Flowchart: Asset Purchase

BBP To Be Explanation Purchasing Process Assets in SAP MM Purchasing
In case of purchase of an Fixed Assets, approval request for creation of assets will be completed (Out of SAP) if and once approved the fixed asset numbers will be generated in SAP with basic information such as Description, cost center etc. After creation of assets PR will be generated by End user department with defined Asset number and estimated value of the asset to be purchased. System will check the budget available according to the account heads defined in the asset master data. If budget is not available the end user will send request to finance department for budget allocation. Once Held PR is saved it will be sent for approval as per the defined approval hierarchy and if it rejected the end user has to request the Finance department for deletion of the assets created. After approval of PR it will be processed further according to standard purchase cycle.

  • Asset Master Creation
  • Purchase Requisition
  • Request for quotation (If Required)
  • Contract (If Required)
  • Purchase Order
  • Goods Receipt
  • Invoice Verification

Note: SAP offer the following special features in case of assets:

  • For special cases where it is not required to take approval Fixed Asset (Low Value) will be created and its FI Invoice will be posted in the system referring the FA.
  • All the materials and services can be charged on the same asset hence increasing the value of the Assets

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