This document provides a step-by-step guide on how to create and delete Service Entry Sheets (SES) within the SAP system, specifically using transaction ML81N. A Service Entry Sheet is a crucial document in SAP Materials Management (MM) – Service Procurement, serving as a formal record of accepted services rendered by a service provider against a purchase order, which initiates the payment process.
List of topics covered in the document:
- Creating a Service Entry Sheet (SES): This process begins by accessing transaction ML81N, inputting the relevant Purchase Order and header details. Subsequently, users must enter invoice information and reference details to correctly identify the payment request.
- Service Selection: Within the SES creation process in ML81N, the system allows for the selection of specific services from the linked purchase order. This step ensures that only the services being claimed are included in the current service entry sheet.
- Attachment of Payment Documents: During SES creation, it is mandatory to attach all pertinent payment documentation, such as invoices and I/E101 forms. These attachments must adhere to a predefined naming convention to ensure proper processing by Accounts Payable (A/P).
- Final Entry and Saving (SES Creation): Users can mark the SES as a ‘Final Entry’ if it represents the last payment against a purchase order line. Saving the completed SES in ML81N initiates an approval workflow process within SAP.
- Deleting a Service Entry Sheet (SES): The deletion process also utilizes transaction ML81N. Users must retrieve the specific SES to be deleted, switch to change mode, and then execute the delete function before saving the changes.
- Viewing Profit Center (via ME23N): While not directly related to SES creation/deletion, the document mentions using transaction ME23N to view the profit center assigned to a network within a purchase order, which is relevant for cost allocation and troubleshooting payment workflow errors.
This document serves as a practical manual for navigating the creation and deletion of Service Entry Sheets in SAP using transaction ML81N, essential for service providers and internal staff involved in service procurement and payment processing within the SAP MM module.